Title:  Senior Purchasing Specialist - Construction

Job Purpose

Manages the procurement process, ensuring that materials and services are acquired efficiently and cost-effectively. This role requires strong analytical skills, negotiation expertise, and the ability to collaborate with various stakeholders.

Technical Accountabilities

Supplier Research and Identification:

1. Researches and identifies prospective suppliers to ensure a robust vendor pool for materials and services, meeting quality standards and delivery timelines.
2. Conducts Market Research to provide insights into supplier performance and market trends, identifying suppliers that meet quality, cost, and delivery requirements.
3. Utilizes Platforms and Engages with Industry Associations to enhance the chances of finding suitable vendors quickly and access trusted recommendations, reducing the risk of selecting unreliable suppliers.
4. Maintains and develops strategic relationships with existing and potential vendors to ensure long-term supply chain stability and cost efficiency

    

Administrative Accountabilities

Supplier Evaluation

1. Defines and provides clear criteria and a structured approach for evaluating suppliers to ensuring all relevant factors are considered in the decision-making process.
2. Collects Data and Facilitate a competitive environment by gathering information on potential suppliers and incentivizing them to provide their best terms to reducing the risk of poor supplier selection and enhancing cost-effectiveness.
3. Ensure Compliance and Quality by setting clear expectations for suppliers to maintain high-quality practices and adhere to necessary regulations, mitigating liability risks.

Proposal Preparation and Negotiation

4. Prepares and outlines clear and detailed proposals and terms and conditions for each procurement, providing a solid foundation for negotiations and setting clear expectations for both parties.
5. Conduct Negotiations and Analyze Proposals to secure favorable pricing, terms, and delivery conditions, resulting in cost savings and improved contract terms that benefit the organization’s bottom line.

Managerial Accountabilities

Compliance Assurance

• Establishes and keeps a clear framework and detailed records for procurement activities, ensuring all team members understand compliance requirements and demonstrating compliance during audits or reviews.
• Establishes Internal Controls and Conduct Audits to monitor procurement processes and assess compliance with policies and regulations.
• Ensure and Update procurement policies to remain current and aligned with legal standards, reducing the risk of non-compliance.

• Collaboration with Project Teams

• Builds strong relationships with team members across departments to enhance collaboration to improves teamwork dynamics and leading to better outcomes in procurement processes.
• Meets and organizes regular meetings with project teams to gather detailed specifications and discuss ongoing procurement needs, fostering a collaborative environment that leads to quicker decision-making and problem resolution.
• Collects Feedback and Builds Relationships with team members across departments to select suppliers that meet quality expectations, improve teamwork dynamics, and enhance procurement processes

Knowledge, skills and abilities (KSA's)

• Minimum 5-7 years in purchasing or procurement, particularly within the construction or laboratory services sectors
• Bachelor’s degree from Faculty of Engineering, supply chain management, or a related field is preferred.
• Proficiency in Microsoft Office and purchasing/resource planning software
• Experience in Tendering and Contracting Process
• Excellent communication, interpersonal, and negotiation skills.
• Strong analytical thinking and problem-solving capabilities.
• Ability to work collaboratively within a team environment.